Research Services

  Mrs. Diane Sherman,   Director (334) 242-2742
  Mrs. Sherri Nichols,  Staff Assistant (334) 353-1561
  Ms. Wanda Rowe,   Staff Associate (334) 353-9062
  Mrs. Subrena Simpkins,  Staff Associate (334) 242-2753


The Office of Research Services is responsible for:
  • Developing and maintaining the Statewide Student Database, 
    This entails:
    • Collecting and maintaining student unit records in public colleges and universities as required by law
    • Analyzing and reporting data included in legislatively mandated reports
    • Serving as liaison between the institutions and those requesting information from the database
  • Serving as a facilitator among other agencies and institutions on joint projects regarding institutional research
  • Supporting functions for other divisions of the agency with respect to data analysis and reporting
  • Coordinating all state and federal required data collection and analysis, for entities such as the National Center for Education Statistics (NCES) and the Southern Regional Education Board (SREB),
  • Conducting activities and studies regarding issues in higher education to be used in policy formulation and debate.


       Credit Hours


Click here to access IPEDS.

       Statistical Abstracts

(includes information on completions, enrollment, faculty, student database, tuition and fees, etc)
2015-2016 2014-2015 2013-2014

       Student Database Information

Certification Forms
  Institutional Enrollment Certification -
Postsecondary Enrollment Certification -
Institutional Completions Certification -
Postsecondary Completions Certification -
Student Change Records Certification -
Student Cleanup Certification -
Cohort Cross-Match Certification -
Enrollment Override Records Certification -
MS Word
MS Word
MS Word
MS Word
MS Word
MS Word
MS Word
MS Excel

Data Dictionaries
   2014-2015 2013-2014 2011-2012    

Data Edits

File Layouts
  Student Enrollment
Student ID Change Record
Cohort Cross-Match
Info File Outside Reporting Institution
Info File Within Reporting Institution

Legislative Mandate

Policy on Data Reporting Procedures

Sample Summary CAPP Transfer Report

Submission Deadlines

Click here for Student Database Reports


NOTE: Click here to view Older Reports.

            Click on map for details